Privacy Policy
Who we are
Women in Tech Week is an initiative operated by WeAreTechWomen, which is part of We Are The City Limited (“we”, “us” or “our”).
We Are The City Limited is the data controller responsible for the personal information collected through the Women in Tech Week website.
Registered address:
Suite 9, Hadleigh Business Centre
351 London Road
Hadleigh, Benfleet
SS7 2BT
Company number: 06369225
We are committed to protecting your privacy and handling your personal information fairly, transparently and securely.
Information we collect
When you register your interest in Women in Tech Week, we may collect:
- your name;
- job title;
- company name;
- email address;
- how you are interested in getting involved; and
- the cities and/or counties in which you are interested in Women in Tech Week activity.
If you submit an event for consideration for the Women in Tech Week events calendar, we will also collect the information you provide as part of that submission.
If you contact us directly by email, we will receive the information you choose to provide in your message.
We may also collect limited technical and usage information when you visit our website through cookies and similar technologies.
How we use your information
We may use your personal information to:
- manage your registration of interest in Women in Tech Week;
- contact you with relevant Women in Tech Week information, updates, events and opportunities to participate, including future Women in Tech Week programmes;
- understand where there is interest in Women in Tech Week activities;
- consider and manage events submitted for inclusion in the Women in Tech Week calendar;
- respond to enquiries;
- administer and improve the Women in Tech Week website and programme;
- understand how visitors use our website; and
- comply with our legal and regulatory obligations.
Where you have separately chosen to receive wider communications from WeAreTechWomen, we may also contact you about relevant events, webinars, jobs, opportunities and community news.
You can unsubscribe from these wider marketing communications at any time using the unsubscribe link contained in our emails.
Our lawful bases for using your information
Under UK data protection law, we must have a lawful basis for processing your personal information.
Depending on how you interact with us, we may rely on:
Legitimate interests where processing is necessary to operate and administer Women in Tech Week, respond to people who have expressed an interest in participating, manage event submissions, maintain our website and understand engagement with the programme.
Consent where you have specifically chosen to receive wider marketing communications from WeAreTechWomen or where consent is otherwise required.
Legal obligation where we need to process information to comply with a legal or regulatory requirement.
Where we rely on legitimate interests, we consider the impact on your privacy and use your information only where our interests are not overridden by your rights and interests.
Marketing communications
Registering your interest in Women in Tech Week allows us to contact you in connection with your interest in Women in Tech Week, including relevant information about future Women in Tech Week programmes and opportunities to get involved.
Receiving wider marketing communications from WeAreTechWomen is optional. Where you choose to receive these communications, we may send you information about relevant events, webinars, jobs, opportunities and community news.
You can unsubscribe from marketing communications at any time using the unsubscribe link in our emails.
We do not sell your personal information or provide it to sponsors or partners for their own marketing purposes unless you have specifically agreed to this.
How long we keep your information
We keep personal information only for as long as it is reasonably required for the purposes for which it was collected.
When determining how long to retain information, we consider the nature of the information, the purpose for which it was collected, whether it remains necessary for our ongoing relationship with you, and any applicable legal or regulatory requirements.
Where you have separately subscribed to ongoing WeAreTechWomen marketing communications, your subscription information may be retained while you remain subscribed.
If you unsubscribe or ask us not to contact you for marketing purposes, we may retain limited information to ensure that your preference continues to be respected.
Sharing and processing your information
We may use trusted service providers to help us operate our website, manage communications and securely store and process information.
These providers process personal information on our behalf and are required to handle it appropriately and securely.
We may also disclose information where required by law or where necessary to establish, exercise or defend legal rights.
International transfers
Some of the service providers we use may process or store personal information outside the United Kingdom.
Where personal information is transferred internationally, we take appropriate steps to ensure that the transfer is made in accordance with UK data protection law and that appropriate safeguards are in place.
Cookies, analytics and website usage
Women in Tech Week uses cookies and similar technologies to operate the website and understand how visitors use it.
We use services including Google Analytics and Microsoft Clarity to help us understand website usage and improve the visitor experience.
Where required, non-essential cookies and similar technologies will only be used with your consent. You can manage your preferences through the cookie controls available on the website.
Further information about the cookies used on this website and your choices is available through our cookie controls.
Keeping your information secure
We take appropriate organisational and technical measures to protect personal information against unauthorised access, alteration, disclosure, loss or misuse.
Access to personal information is limited to people and service providers who need it for legitimate business purposes.
Your data protection rights
Depending on the circumstances, UK data protection law gives you rights over your personal information, including the right to:
- request access to the personal information we hold about you;
- ask us to correct inaccurate or incomplete information;
- ask us to delete your personal information in certain circumstances;
- ask us to restrict how we use your information;
- object to certain uses of your personal information, including direct marketing;
- request the transfer of certain information to you or another organisation; and
- withdraw your consent at any time where we rely on consent.
To exercise your rights or ask a question about how we use your personal information, contact: info@wearethecity.com
You also have the right to raise a concern with the Information Commissioner’s Office (ICO), the UK’s data protection regulator.
Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to Women in Tech Week, the way we use personal information or applicable legal requirements.
Any updated version will be published on this page and the “Last updated” date will be changed accordingly.
Contact us
If you have any questions about this Privacy Policy or how your personal information is handled, please contact:
We Are The City Limited
Suite 9, Hadleigh Business Centre
351 London Road
Hadleigh, Benfleet
SS7 2BT
Email: info@wearethecity.com
Last updated: August 2026